Advance Notice of Arrival for Vanuatu

Email Customs before you arrive at Port Vila, Luganville, Lenakel or Sola

Send this email at least 24 hours before you arrive. Sooner is better. No internet at sea? Send it as soon as you clear out of your last port. Clearing into Sola? One Customs officer covers Sola and may be away at Santo or Vila, so send your notice early.

Step 1: Fill in and save the forms

Click each form to open it, fill it in and save it on your computer, ready to attach.

• Vanuatu Customs Entry Declaration for Yachts
• Vanuatu Vessel Arrival Declaration
• Vanuatu Yacht Masters Certificate (for Quarantine)
• Passenger Arrival Card (one for each crew member and guest)

Step 2: Get your photos ready

• A photo of your yacht
• A photo of your clearance certificate from your last port
• A photo of your vessel registration certificate

Step 3: Open your email.

Open your email client so you are logged in then select the button for your email. Gmail is the best choice. The email stays in your Sent folder as proof you sent it to Customs.

Gmail Outlook.com Yahoo Mail Apple Mail and other mail apps

A new message opens with the address, subject and letter filled in. Using iCloud Mail on the web or another service? Copy the letter instead.

Copy the letter

To: customsborder@vanuatu.gov.vu
Subject: Advance Notice of Arrival and Request to Clear In: S/V [Yacht Name], [Port of Entry]

Dear Director, We respectfully ask permission to clear S/V [Yacht Name] into Vanuatu at [Port of Entry]. Vessel: S/V [Yacht Name], flag [Flag of Vessel], call sign [Call Sign] Gross/Net tonnage: [Gross/Net Tonnage] Master: [Captain Full Name] Port of arrival: [Port of Entry] Estimated arrival: [DD-MM-YYYY] at [HH:MM] local time Last 3 ports: [Port 1], [Port 2], [Port 3] Crew and passengers: [Full names of everyone on board] Goods to be landed: [None] Contact: [Email Address], [Phone Number] Attached: Entry Declaration, Vessel Arrival Declaration, Passenger Arrival Cards, Yacht Masters Certificate, yacht photo, last port clearance and registration certificate. We will follow all directions from your office. Thank you very much. Kind regards, [Captain Full Name] Captain, S/V [Yacht Name]

Step 4: Check, attach and send

1. Replace every [bracket] with your details.
2. Add your own email address to CC.
3. Attach the four forms and three photos.
4. Click Send, then take a screenshot of the sent email showing the date and time.

Customs may not reply. You may still enter an official port when you can prove you sent the notice, so keep the email in your Sent folder and show it on arrival.

Back to the Entry Steps